www.knowledgearchivist.com (the “Site”, “We”, “Us”) is owned and operated by Mackrocosm LLC. Mackrocosm LLC is the data controller and can be contacted at info@knowledgearchivist.com. This Privacy Policy governs our data collection, processing and usage practices. It is designed to allow the Data Subject (“you”) to make an informed choice regarding the use, access and correction of your Personal Information. By accessing or using the Site, you agree that you have read and agree to be bound by this Privacy Policy. If you don’t agree, please do not use the Site.  

Purpose  — The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:  

1. The personal data we will collect and hold;  
2. How we collect and hold it;  
3. Use of collected data;  
4. How we secure your data;  
5. Who has access to the data collected;  
6. The rights of Site users;  
7. The Site’s cookie policy; and  
8. How you may contact us for queries or complaints about privacy matters.  

This Privacy Policy applies in addition to the terms and conditions of our Site.  

GDPR  — For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European  Parliament and of the Council of 27 April 2016, known as the General Data Protection  Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018. 

We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.  

We use the information we collect only in compliance with this Privacy Policy. We will never sell your Personal Information to any third party without your explicit consent  

Consent — By using the Website and/ or by providing your information, you consent to the collection and use of the information you disclose on the Website in accordance with this Privacy Policy, including but not limited to Your consent for sharing your information as per this privacy policy.  

If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.  When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdraw your consent unlawful. You can withdraw your consent by contacting us at info@knowledgearchivist.com.

Legal Basis for Processing  — We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR. 

We rely on the following legal bases to collect and process the personal data of users in the EU:

1. Users have provided their consent to the processing of their data for one or more  specific purposes; and  
2. Processing of user personal data is necessary for us or a third party to pursue a  legitimate interest. Our legitimate interest is not overridden by the interests or fundamental rights and freedoms of users. Our legitimate interest(s) are Processing data to fulfill customer orders and take part in marketing & advertising activities. 

Personal Data We Collect — We may collect your personal information directly from you when you use our services, interact with us, either in person, over the telephone or electronically (e.g. via websites, apps, social media posts, chats, telephone, emails and/or SMS) or as otherwise permitted by law. We may also collect personal information about you from your representative or a third party.  Some of our products or services may require us to collect or may result in collecting your  “sensitive information” from you or other sources. This may include information such as your health information or as defined in the Privacy Act, 1988. Sensitive information is only obtained with your consent or where required or authorized by law.  

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.  

Information That You Directly Provide To Us — We may also collect the following data when you perform certain functions on our Site  such as when you register on the site or contact us directly:  

1. Account Details — When you sign up on the website, we require certain information such as  your first name and last name, username, password, e-mail addresses, date of birth, phone  number  
2. Location Details — When you place an order on the website, we need your billing address,  shipping address, time zone to successfully deliver your order  
3. Payment Details — We collect transaction details when you make a payment on the website including your credit card details, payment processor details (e.g. Stripe, Gumroad PayPal), and tax numbers.  
4. Communication Details — When you contact our customer support, we collect information such as your call and SMS data of interaction with you  
5. Any other information you provide to us  

We may combine such information with information we may already have about you.  

Data Collected Automatically — We maintain records of the interactions we have with our users, including services and customer support we have provided. This includes the interactions our users have with our platform such as when a user has viewed a page or clicked a button.  

In order to provide services, we may passively collect your GPS coordinates, where available from your device. Most modern devices such as smartphones will display a permission request when our platform requests this data. 

When you visit and use our Site, we may automatically collect and store the following information:  

1. Metadata – IP address, computer and connection information, referring web page,  standard web log information, language settings, time zone, date and time of site visit.
2. Device Information – Device identifier, device type, device plugins, hardware capabilities and software details. 
3. Location – GPS position.  
4. Log information – Pages or content viewed, clicked links, product you searched or looked at,  time spent viewing, search keywords, etc.  

We and third parties providing functionality on our sites may use cookies, pixel tags or other similar technologies to automatically collect this information. For more information on cookies, pixel tags or other similar technologies, please refer to our cookie policy.  

We may also receive information about you from other sources such as when you use third-party services such as Facebook, Google or Twitter to login to the site. 

How We Use Personal Data — Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.  We primarily collect, hold and use your personal information for providing you the products and services that you have requested, or which may be of interest to you, so that we may customize your experience on the site.  

We only use your personal information for purposes related to the sale and promotion of our products and services, or for any other purpose within your reasonable expectations or permitted by law.  

Additionally, we may use your personal information for the following purposes:  

1. Improve our services: Provide and improve the functionality of our site.  
2. Improve user experience: To identify your preferences, to recommend features, products,  and services that may be of interest to you, and to personalize your experience on the site.
3. Advertising & Marketing Purposes: To send you promotional materials such as offers and other communications that may be of interest to you.  
4. Security: To prevent potentially prohibited or illegal activities, and otherwise comply with our Terms and Conditions. We may also conduct auditing and monitoring of transactions and financial engagement with users to prevent fraudulent activities.  
5. Inquiries and complaints: In order to respond to your complaints or inquiries and to conduct investigations.  
6. For any other purposes disclosed to you when we collect your information or with your consent.  

Who We Share Personal Data With — We are dedicated to maintaining your trust and we endeavor to keep transparency in whom we share your data with.  

• Employees — We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.  
• Third Parties  — We may share Personal Information with trusted Service Providers or our group companies for payment processing, fulfilling the orders, supplementing the information you provide us in order to provide you with better service, perform statistical analysis, providing marketing assistance, hosting the site and indexing user profile pages and usernames as part of the URL and customer support.  Such third parties are prohibited from using your Personal Information except for these purposes,  and they are required to maintain the confidentiality of your information.  After you place an order on our website you will need to make payment for the services you have ordered. In order to process your payment, we use a number of third-party payment processors.  Your payment will be processed by the payment provider you choose to process your payment with.  If you give us banking, debit card, credit card or other payment mode details, we solely use these to process refunds of payment to you. The third-party payment processors we use also collect, use and process your information, including payment information, in accordance with their privacy policies.  

Other Disclosures — We may also disclose your Personal Information under the following circumstances:  

• Legal obligation or to Protect Rights: When we believe disclosure is appropriate, we may disclose your Personal Information: (1) in connection with efforts to investigate, prevent or take other action regarding illegal activity, suspected fraud or other wrongdoing;
  (2) to protect and defend our rights,  property or safety or those of our users, our employees or others;
  (3) to comply with applicable law or cooperate with law enforcement agencies;
  (4) to enforce our Terms of Use or other agreements or policies;
  (5) in response to a subpoena or similar investigative demand, court order or request for cooperation from a law enforcement or other government agency;
  (6) to establish or exercise our legal rights;
  (7) to defend against legal claims; or (8) as otherwise required by law. In such cases,  we may raise or waive any legal objection or right available to us.  
• Business Transfers: We reserve the right to transfer all of your Personal Information in our possession to a successor organization in the event of a merger, acquisition, bankruptcy or other sale of all or a portion of our assets. You acknowledge that any such transfers may occur, and that the successor organization or other transferee may decline to honor commitments made in this Privacy  Policy.  
• Linked Sites: On our website, you may encounter links to third-party websites. These links may be from us, or they may appear as content generated by other users. These linked sites are not under our control and thus we are not responsible for their actions. Before providing your personal information via any other website, we advise you to examine the terms and conditions of using that website and their privacy policy.   

How Long We Store Personal Data — User data will be stored until the purpose for which the data was collected is achieved or as necessary to comply with our legal obligations, maintain accurate financial and other records,  resolve disputes, and enforce our agreements.  You will be notified if your data is kept for longer than this period.  

How We Protect Your Personal Data — In order to protect your security, we use browser encryption software and all data is only accessible to our employees. This process involves the conversion of information or data into a code to prevent unauthorised access. Our employees are bound by strict confidentiality agreements and a  breach of this agreement would result in the employee’s termination. Encryption methods such as  SSL are utilised to protect customer data when in transit to and from this Site over a secure communications channel.  

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore, we are unable to guarantee the security of user data beyond what is reasonably practical.  

International Data Transfers — Some of our service providers, including hosting service providers may be located overseas. Our service providers or their data storage servers may be located, and may store your personal information from time to time, in a number of countries, including New Zealand, Switzerland, the United Kingdom, the United States, Ireland, India and Japan.  

When we transfer user personal data, we will protect that data as described in this Privacy Policy and comply with applicable legal requirements for transferring personal data internationally.  If you are located in the United Kingdom or the European Union, we will only transfer  your personal data if:  

1. The country your personal data is being transferred to has been deemed to have adequate  data protection by the European Commission or, if you are in the United Kingdom, by the  United Kingdom adequacy regulations; or  
2. We have implemented appropriate safeguards in respect of the transfer. For example, the recipient is a party to binding corporate rules, or we have entered into standard EU or  United Kingdom data protection contractual clauses with the recipient.  

Automated Decision-Making and Profiling — We may in some cases use automated decision-making, if it is authorized by legislation, if you have provided explicit consent or if it is necessary for the performance of a contract, for example, decisions such as advertising, marketing, providing services, enhancing user experience. You can always request a manual decision-making process instead, express your opinion or contest a decision based solely on automated processing, including profiling, if such a  decision would produce legal effects or otherwise similarly significantly affect you.  When using automated decision-making we will provide you with further information about the logic involved, as well as the significance and the envisaged consequences to you.  

Your Rights as a User — Under the GDPR, you have the following rights:  

1. Right to be informed;  
2. Right of access;  
3. Right to rectification;  
4. Right to erasure;  
5. Right to restrict processing;  
6. Right to data portability; and  
7. Right to object.  

Children — We do not knowingly collect or use personal data from children under 18 years of age. If we learn that we have collected personal data from a child under 18 years of age, the personal data will be deleted as soon as possible. If a child under 18 years of age has provided us with personal data their parent or guardian may contact our privacy officer.  

How to Access, Modify, Delete, or Challenge the Data Collected — Upon request, we will provide you with information about whether we hold any of your Personal  Information. We allow users of the Service(s) or Website to access, update or modify their information inside their Site’s account. If you provide us with your Personal Information, you have  the following rights with respect to that information:  

• To review the user information that you have supplied to us.  
• To request that we correct any errors, outdated information, or omissions in user information that you have supplied to us.  
• To request that your user information not be used to contact you.  
• To request that your user information be deleted from our records. 
• To withdraw your consent to our use of your information, please note that if you withdraw your consent, this will not affect the lawfulness of our use and processing of your information on the basis of your consent before the point in time when you withdraw your consent.  

To exercise any of these rights, please contact us at info@knowledgearchivist.com. However, before we provide you with access to your personal information, we may require verification of proof of identity. We will respond to your request within a reasonable timeframe and notify you of the action we have taken.  

Do Not Track Notice — Do Not Track (“DNT”) is a privacy preference that you can set in certain web browsers. We respond to browser-initiated DNT signals. If we receive a DNT signal that indicates a user does not wish to be tracked, we will not track that user. We are not responsible for and cannot guarantee how any third parties who interact with our Site and your data will respond to DNT signals.  

How to Opt-Out of Data Collection, Use or Disclosure — In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the  Data Collected section, we provide the following specific opt-out methods for the forms of  collection, use, or disclosure of your personal data specified below:  

1. You can opt out of the use of your personal data for marketing emails and targeting. You can opt-out by clicking “unsubscribe” on the bottom of any marketing email.
2. You can ask for your personal data to be removed from our database. You can opt-out by contacting us directly at info@knowledgearchivist.com.  

Cookie Policy — A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.  

We use the following types of cookies on our Site:  

1. Functional cookies — Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits; For example, if you select a particular country or a particular language, we will remember such information and how you customise the site for your future visits.  
2. Analytical cookies — Analytical cookies allow us to improve the design and functionality of our Site by  collecting data on how you access our Site, for example data on the content you access,  how long you stay on our Site, etc;  
3. Targeting cookies — Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalise the information you see on our Site for you; and allow us to offer you the best possible experience when accessing and navigating through our website and using its features.  
4. Third-Party Cookies — Third-party cookies are created by a website other than ours. We may use third-party  cookies to achieve the following purposes:  

a. Monitor user preferences to tailor advertisements around their interests. 

b. Develop and display content and advertising tailored to your interests on the Site and  other sites  

c. Send promotional messages, marketing, advertising, and other information that may  be of interest to you, unless you indicate a preference to opt out of receiving these  communications  

d. Measure consumer interest in the Services and products  

e. Customize your experience  

f. Detect and protect you and us against error, fraud and other criminal activity; 

Modifications — This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy,  we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this.

Complaints  — If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority by contacting the Office of the  Australian Information Commissioner.  

Contact Information — If you have any questions, concerns or complaints, you can contact our privacy officer, at info@knowledgearchivist.com.


Effective 9/12/2023